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Transcripts Grade translations Transcript schedules Transcripts for graduate school Additional transcripts Grade or credit query Academic contract Transcripts When you complete your IFSA-Butler program, you'll receive a Butler University transcript with your credits abroad translated into the American credit system. Your home university registrar can then treat your credits abroad the same way as with American transfer credits. Butler University will send an official transcript to your home institution and an official copy to your permanent home address. Please note that Butler cannot send a copy of your transcript to your school address. Your transcript will also include department codes for the courses at your host university. These are based on Butler University's department codes. top Grade translations IFSA-Butler bases grade translations on your host university’s own translation or on the recommendation of the American Association of Collegiate Registrars and Admissions Officers (AACRAO). We translate the final grade according to these scales, which are printed in the Student Handbook distributed during the IFSA-Butler orientation abroad. Translations do not augment or reduce the grades; they are equivalent to the host university grade. The grade report issued by a host institution abroad is considered a legal document, and IFSA-Butler cannot alter the grades—the transcript must reflect the original document’s content. We can make a change in class title, grade level or credit only if we receive a revised grade report document from your host university’s registrar (or equivalent office). We will not change a grade if we receive a letter from a university official, a university professor or a student if it has not first gone through the registrar. Each university abroad sends official grades and assessment reports to the IFSA-Butler office in that country. No grades may be released directly to students or to their home universities. top Transcript schedules Because the American and host university schedules differ, it may take as long as five months for your transcript to arrive. Most U.S. universities are used to this delay and will accept a phone call or letter from our office as explanation. Study Abroad Term Transcript Sent Fall or semester 2: February–April Spring or semester 1: July–September Full year study abroad: July–late September Summer study abroad: September–November top Transcripts for graduate schools If you plan to apply to graduate study following the completion of your study abroad program, notify both the registrar of your host university abroad and our Indianapolis office (in writing) before returning to the U.S. We'll do our best to rush your transcript through. Please note that a rush means that we will rush the transcript to you, not necessarily that the host university will rush the grades to us. IFSA-Butler's ability to rush a transcript depends upon the host university's delivering your grades to us quickly. Rush transcripts will be mailed three to four days after they are received by Butler University’s Office of Registration and Records. Non-rush transcripts will be mailed five to 10 days after they are received by Registration and Records. top Additional transcripts You must request additional transcripts in writing, including complete addresses of where the transcript(s) should be sent and your social security number and signature. Each additional transcript costs $9, and checks for the appropriate amount should be made payable to Butler University. Only you can request your transcript. Send requests and payment to: Office of Registration and Records Butler University 4600 Sunset Avenue Indianapolis, IN 46208 800-368-6852, ext. 9205 317-940-6539 fax We also encourage you to visit the Registration and Records Web site for more information. Butler University will not issue a transcript where there is an outstanding account balance, including library fines, unpaid telephone bills, and any costs resulting from damages to IFSA-Butler or host university facilities. top Grade or credit query If you disagree with a particular grade or credit after receiving your transcript and reviewing your work in the class, you may download and complete an academic record query form. The deadline for submitting these forms to the IFSA-Butler Indianapolis office is one year after the end of your program. Complete the form and send any supporting documents (papers, reports, etc.) to IFSA-Butler. IFSA-Butler will send everything to your host university for review. Please allow from six weeks to three months for resolution. You must submit any appeal to IFSA-Butler promptly after receipt of the official transcript from Butler University. It is your responsibility to be aware of and meet the deadlines set by your host university. We will not pursue a grade or credit query for any class in which you have taken an early examination or have arranged to submit an essay or project in place of an exam. The following criteria constitute a valid appeal:
Keep in mind that a grade query does not automatically mean a change in your favor and can result in either a raising or a lowering of your final grade. IFSA-Butler also will investigate any anomalies in your credit load. Please notify our office if you believe your Butler University transcript reflects too many or too few credits. top Academic contract During orientation we ask students to sign a contract in which they acknowledge their host university enrollment responsibilities. For more information about transcripts, contact the IFSA-Butler Academic Affairs staff. top |
